FAQ for attendees of EMR Road Show

Q. Is there on-site registration and will there be room for me?
A. Yes. Although on-site registration is available, space is limited at all locations. Advance registrations are strongly encouraged in order to guarantee space availability.

Q. Will the original rate increase if we register on-site?
A. No. The rate will always be $75 unless attending with a group of 3 or more, where the rate will then be $50/per person.

Q. If we pre-register, is it ok to bring payment on the day of the show?
A. Payment can be made on the day of the event, but if space is limited, pre-paid attendees will get the space before unpaid-pre registrants. We recommend you send your payments in advance.

Q. Can we pay using a purchase order number?
A. It is not recommended but you can until a limited amount of time. Payment has to be received before the day of the show. If not you will have to pay on-site if you show up.

Q. How and when do we get our badges and agendas?
A. Name badges are printed a couple of days in advance and then shipped out to the location of the road show. Pre-registrants have the advantage of receiving a pre-printed name badge. On-site registrants receive a handwritten name badge. Folders with agendas are given to attendees on-site when checking in.

Q. What is included in the attendee folders?
A. Included you will find an agenda of the program that lists time and room locations, an exhibitor list with descriptions of who will be exhibiting, a copy of all presentations being presented in the program sessions, an attendee evaluation form, brochures of upcoming conferences/events sponsored by MRI, and we also include (if any) inserts of exhibitors that could not attend but wanted to share their information.

Q. What does the $75 registration fee pay for?
A. The $75 fee covers the hotel meeting room, continental breakfast or lunch, presentation materials, event overhead, staff and speaker honorariums.

Q. Is it possible to find out what exhibitors will be at the event in advance?
A. Yes. All exhibitors and descriptions are posted on our website (www.medrecinst.com) under the specific date/location you view for EMR Road Show. You can view exhibitor lists up until a day before the show because sometimes we add more up until that date.

Q. I tried to register myself and two others online but it would not work? Why?
A. Group registrations have to be mailed in or faxed in due to the discount rate. Discount rates can only be applied manually, not through online registration.

Q. How long does the event usually last?
A. The event begins at 7:30 with a continental breakfast and registration period until 8am. From 8am – 12pm begins the sessions with exhibit hall breaks in between sessions.

Q. How many exhibitors usually attend?
A. Ten to fifteen. Exhibiting companies are within the local area so attendees can see who they have close-by.

Q. Do the evaluations we fill out get read?
A. Yes. The evaluations are very important and recommended for attendees to fill out so that we, MRI, know what you feel and what you think. We use these evaluations to try to make improvements with our road shows that are suitable for our attendees.

Q. What is the cancellation/refund policy?
A. Written cancellation notices received up to 30 days prior to the event will be refunded a 50% handling fee. No refunds will be allowed after the 30 day deadline. Another option is to transfer your previous registration to another upcoming EMR Road Show of your choice.

Q. Can we bring other colleagues besides physicians?
A. Yes. This conference is open to anyone who would like to attend